EndNote X9 and earlier users:
You can use the Sync feature available starting in EndNote X6 and higher to move your library to another computer with EndNote installed. The following simple procedure does not involve transferring any files.
- Open EndNote on the new computer.
- Go to the File menu and choose "New". Name the new library and choose "Save".
- Go to the Tools menu and choose "Sync". Click OK (it may warn about merging, click OK on that message) and wait for the sync to finish and you will end up with the references on the computer.
You should only do this if you have formatted documents. When the library is synced to the new computer, the contents of the library will be the same, but the record numbers will be different. All you have to do is open each of your documents and run the "Update Citations and Bibliography" command. EndNote will update the document to associate the references with records in the library.
If you are using a word processor that does not support Cite While You Write and/or your documents only contain temporary citations, you should follow the steps described below to transfer your library.
Compress Library for EndNote X and later users:
You can save your complete library (the filename.enl file as well as its associated .Data folder and all of its contents) to a single compressed filename.enlx file in order to easily back up your library or send a copy to a colleague. Later, you can easily restore (unzip) the compressed library with EndNote. Note: This will only work if everyone is using EndNote X or later.
To save to a compressed library file:
- Open the library in EndNote.
- EndNote X/X1: from the "File" menu, select "Send to" and then "Compressed Library".
EndNote X2 and later: from the "File" menu, select "Compressed Library (.enlx)" and then "Create".
- Use the file dialog to save to an EndNote Compressed Library (filename.enlx).
To restore a compressed library file:
- Use EndNote X or later to open the filename.enlx file, which will extract the .ENL file and the .Data folder to
the same folder where the .enlx file is located.
- Use EndNote to open the filename.enl file as you normally would to use the library.
libraries larger than 4 gigabytes or 65,535 files cannot be compressed with EndNote’s
Compressed Library command.
For EndNote 9 and Earlier:
The library itself is a file that you can move or copy to another location, and is self-contained with EndNote 7 and earlier. For EndNote 8 and later the library data is also contained in the .Data folder associated with the library. If you are making a backup or moving/copying the library, you will need to also move/copy this .Data folder, or you may lose data.
If you plan to email an EndNote 8 or later library to someone, you must send all of the files found in your library's .Data folder. While you cannot attach an entire folder to an email, you can use a third party program (such as WinZip or StuffIt, or Windows Compressed folders) that can zip your library and .Data folder into a single file to send via email.
With EndNote 8 and later, always move the .Data folder. For EndNote 8 and later, if you are moving just the .enl file from one computer to another, and a .Data folder is already present on the destination computer, the EndNote program will read the database information from the existing .Data folder and not the updated .enl file. So, if you are not transferring the .Data folder with EndNote 8 or later you may not actually update the library on the destination computer.