I Message For PC Archives

I Message For PC Archives

i Message For PC Archives

i Message For PC Archives

Archive or make copies of the information you store in iCloud

Learn how to make copies of the information that you use with iCloud.

You might want to make a copy of the information you keep in iCloud. If you accidentally delete an important contact, email, or document, you can restore it from iCloud or from another copy that you have.

iCloud Drive files

Use these steps to copy documents from your Mac, iPhone, iPad, iPod touch, iCloud.com, or PC. If you copy a file from a shared folder in iCloud Drive to another folder, it does not also copy sharing access. Learn more about folder sharing.

Copy files from iCloud Drive to your Mac

  1. Click iCloud Drive in the sidebar of any Finder window. 
  2. Press and hold the Option key and drag the file to a new location.

Copy files from the Files app on your iPhone, iPad, or iPod touch

Use these steps to send copies of files stored in iCloud Drive:

  1. Open the Files app and tap iCloud Drive.
  2. Tap the folder that you want to open, then tap the file to open it.
  3. Tap Share  in the lower-left corner.
  4. Choose how you want to send a copy of the file.

For documents, spreadsheets, or presentations, tap More  in the upper right, select Export, and choose how you want to export the file. You can also save a copy of your file locally. 

Copy files from iCloud.com

Use these steps to download files stored in iCloud Drive, or files that are accessible from iWork apps on iCloud.com:

  1. Sign in to iCloud.com.
  2. Open iCloud Drive.
  3. Find and select the file.
  4. Click Download  at the top of the page or double-click the file. The document downloads to your default downloads location.

If you need help with any third-party data that is stored on iCloud, contact the app developer directly. Third-party data might use your iCloud storage, even if you can't see the details.

Photos and videos

If you enabled iCloud Photos, your photos and videos are automatically uploaded to iCloud at full resolution. 

Download photos and videos to your device

 You can make copies of your photos and videos when you follow these steps:

  • On your iPhone, iPad, or iPod touch, tap Settings > [your name] > iCloud > Photos. Then select Download and Keep Originals and import the photos to your computer. 
  • On your Mac, open the Photos app. Select the photos and videos you want to copy. Choose File > Export.
  • On your PC, set up iCloud for Windows and turn on iCloud Photos.

Download photos and videos from iCloud.com

If you want to download a few photos or videos, use iCloud.com to download the most recent version of photos and videos.

  • On your iPhone, iPad, or iPod touch, go to iCloud.com, tap Photos, and tap Select. Then select the photos and videos you want to download, and tap More . Select Download, and your photos and videos will download as a .zip file to iCloud Drive. 
  • On your Mac or PC, just go to iCloud.com and click Photos. Then select the photos and videos you want to download and click Download 

Copy photos from Shared Albums

You can also use the steps below to manually copy photos and videos. Comments or likes connected to a shared photo aren't saved, and photos and videos saved from shared albums aren't full resolution.

Copy photos from Shared Albums on your iPhone, iPad, or iPod touch

  1. Open Photos and tap Albums.
  2. Find Shared Albums, then tap the name of the album that you want. You might need to swipe left to find the shared album.
  3. Save photos from the album using one of these methods:
    • Tap an image to open it, then tap Share . To select more images, scroll the images left or right and tap the ones you want to save. Tap Save Image.
    • Tap Select, then tap the images you want to save. Tap Share , then tap Save Image.
  4. Import the photos to your computer.

Copy photos and videos from Shared Albums on your Mac

Follow these steps to manually import photos and videos in shared albums to your Photos library: 

  1. Open Photos and select Shared Albums.
  2. Double-click a shared album.
  3. Control click (or right-click) a photo and choose Import.

After you import your photos, you might want to back up your library. You can store them as a separate library on your computer or on a different drive.

Copy content from Shared Albums in Windows

Saved photos are available even if you turn off Photos in iCloud for Windows. To save photos and videos from a shared album, you must save them to another folder on your hard drive:

  1. Open iCloud for Windows.
  2. Click Options next to Photos. Note the path listed under iCloud Photos location.
  3. Open a File Explorer window (Windows 8 or later) or Windows Explorer window (Windows 7). 
  4. Go to the iCloud Photos folder using the above path. Open the Shared folder.
  5. Select the photos you want to save, then copy them to another folder on your computer. Include this folder if you back up your computer.

For information on backing up your Windows computer, see Microsoft Support.

Download photos from My Photo Stream on your iPhone, iPad, or iPod touch

Photos in My Photo Stream download to your Mac automatically. Use these steps to download them to your iPhone, iPad, or iPod touch. 

  1. Tap Photos, then tap the Albums tab.
  2. Tap My Photo Stream.
  3. Tap Select, then tap all the photos you want to save. 
  4. Tap Share , then tap Save Image. 


Use the steps below to export contacts from your Mac, iCloud.com, or PC.

Export contacts on your Mac

  1. Open Contacts. 
  2. Select All Contacts.
  3. Click a contact in the Contacts list.
  4. Choose File > Export > Export vCard or choose Edit > Select All to select all cards for export.
  5. Choose where you want to save the files, then click Save.

If you use Groups, consider archiving your entire Contacts or Address Book database as well as exporting vCards. The vCard method above copies your contacts, but not Groups. Archives are more complex, but you might not be able to restore data using Archives while connected to the Internet and signed in to iCloud.

To export an archive, open Contacts and choose File > Export > Contacts Archive. 


Use the steps below to export a calendar from your Mac, iCloud.com, or PC.

Export a calendar on your Mac

  1. In Calendar, click the calendar’s name. If you don’t see your calendars, click Calendars.
  2. Choose File > Export > Export.
  3. Choose a location for the file, and then click Export.

Download a calendar from iCloud.com

  1. Sign in to iCloud.com with your Apple ID and open Calendar.
  2. Publicly share the calendar.
  3. Copy the URL of the shared calendar and paste it into the address field in your browser. Don't click Enter or Return.
  4. Change "webcal" to "http" and click Enter or Return. An ICS file downloads to your default download location.
  5. Add the calendar to a calendar client, such as Calendar on Mac or Outlook on a Windows computer.
  6. Stop sharing the calendar.

iCloud Calendar keeps information from the last six months, and up to three years in the future.

Export a calendar in Outlook on your PC

  1. Open Outlook and go to your Calendar.
  2. Select the calendar you want to copy in the Calendar list.
  3. Deselect all other calendars.
  4. Choose File > Save Calendar.
  5. Click More Options to adjust the date range and amount of detail to include in the calendar. This varies depending on your version of Outlook.
  6. Click OK.
  7. Choose where you want to save the calendar, then click Save.
  8. Repeat with each calendar you want to copy.


Export a copy of your Reminders on your Mac running macOS Mojave or earlier:

  1. Open Reminders.
  2. Go to the reminder list that you want to export.
  3. Choose File > Export.
  4. Enter a name, choose a location, and then click Export.


Export a copy of your Safari bookmarks on your Mac:

  1. Choose File > Export Bookmarks.
  2. Choose where you want to export the file, then click Save. The file’s name is Safari Bookmarks.html unless you change it.

To export a copy of your Mozilla Firefox, Google Chrome, or Microsoft Internet Explorer bookmarks, see the Mozilla, Google, or Microsoft steps for exporting bookmarks.


Make a copy of a note on your Mac or at iCloud.com:

  1. Open the Notes app and select the note that you want.
  2. Click File > Export as PDF. 
  3. Choose where to save the document to your computer.

Voice Memos

Make a copy of a Voice Memo on your iPhone or iPad:

  1. Open the Voice Memos app and tap the recording that you want to duplicate. 
  2. Tap More  > Duplicate. You can also tap Share to send the recording via Messages or Mail, or to save it to Files.

On a Mac, simply drag the recording you want to duplicate to copy it to a new location, or tap Share  to send the recording via Messages or Mail. 

Information about products not manufactured by Apple, or independent websites not controlled or tested by Apple, is provided without recommendation or endorsement. Apple assumes no responsibility with regard to the selection, performance, or use of third-party websites or products. Apple makes no representations regarding third-party website accuracy or reliability. Contact the vendor for additional information.

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Archive in Outlook for Windows

There are several ways to archive messages in Outlook. The methods that you can use depend on the type of email accounts that you have set up in Outlook.

All accounts have access to an Archive folder. For Microsoft 365, Outlook.com, and Exchange accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. This folder can't be deleted. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder.

For POP and IMAP accounts, you can create an Archive folder or designate an existing folder to use as the Archive folder. You cannot change the Archive folder location for Microsoft 365 or Exchange accounts.

Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size. If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually.

Archive messages by using the Archive button

You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archivefolder without deleting them. There are several benefits to using Archive.

  • Archived items remain easy to find from the search box or by navigating to your Archivefolder. By default, when you type a term in the Search box, Outlook searches all folders in your mailbox.

  • Items are still available on your phone or other devices through the Archive folder

Archive items in Outlook

  1. Select one or more messages in your Inbox or other folder to archive.

  2. In the Delete group, select Archive. You can also use the Backspacekey to immediately archive one or more selected messages.

    Note: For Microsoft 365, Exchange, Exchange Online, and Outlook.com accounts, your Archive folder already exists, even if you've never used the feature before. You'll find it in your Outlook folder list. If you don't see the folder and you're using Outlook 2016 or Outlook for Microsoft 365, go to File > Office Account > Update Options > Update Now.

  3. Your messages will be moved to the Archivefolder. If you archive a message by mistake, go to the Archivefolder and move the message back to your Inbox.

Note: The Archive button is visible only in Outlook 2016, Outlook 2019, and Outlook for Microsoft 365. Older versions of Outlook do not have the Archive button on the ribbon.

Archive messages by using the keyboard

You can archive one or more selected messages by clicking the Backspacekey. If you click the Delete key, the messages go to the Deleted Items folder. You cannot change the behavior of the Backspace key. 

Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message. You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon.

How do I disable archiving by the Outlook for Microsoft 365 Backspace key?

To prevent the Backspace key from moving items to the Archive folder, you can add the following registry entries to disable this functionality.

Follow the steps in this section carefully. Serious problems might occur if you modify the registry incorrectly. Before you modify it, back up the registry for restoration in case problems occur.

Group Policy registry path:
Name: DisableOneClickArchive
Value: 1

Office Customization Tool (OCT) registry path: HKEY_CURRENT_USER\SOFTWARE\microsoft\office\16.0\outlook\options
Name: DisableOneClickArchive
Value: 1

Note: This fix doesn’t apply to perpetual versions of Outlook.

How do I find the Archive folder?

Your Archivefolder is in the folder list. To display the folder list, select View Folder Pane >Normal.

How do I search the Archive Folder?

By default, when you search for Outlook items by using the Search Current Mailbox feature at the top of your folder list, Outlook searches your entire mailbox.

If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list. Your search box will now search only the Archive folder.

How is this different from Online Archive?

Online Archive is a feature for Microsoft 365 enterprise customers who have uncommonly large mailboxes. These customers can use an Online Archive to avoid deleting old mail. A user’s Online Archive acts somewhat like a second account in Outlook with its own folder structure. Therefore, it isn’t included in searches performed from the Inbox.

If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies.

When should I use Archive and Online Archive?

We recommend that you use the Archive feature to keep your Inbox clear of messages that you’ve already answered or acted on. Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily. You can also delete messages or move them to specific folders, if that’s more your style.

For users who have large mailboxes in a Office 365 Enterprise organization, we recommend that administrators set an Archive Policy that moves items to an Online Archive after one year or less if users are reaching their mailbox quota faster. This ensures users don’t have to delete old mail to make room for new mail. Mail that is older than the specified time can be moved from both the Inbox folder and the local Archive folder.

Frequently asked questions about archiving

Can I change where my archived items go?

If you're using a Microsoft 365, Exchange, Exchange Online, or Outlook.com account, you cannot change the location to which your archived items are moved. The Archive folder is one of Outlook's default system folders and cannot be renamed, moved, or deleted. If you are using a POP or IMAP account such as Gmail, Yahoo, or iCloud, you can change the location of the Archive folder by selecting File > Mailbox Settings > Tools > Set Archive Folder.

Why does the new archive feature have such a similar name to Online Archive?

Archive is a well-understood feature that is already available in Outlook Mobile, Outlook Web App, and Outlook.com, and even other email providers such as Gmail. Because this is an established name, and because Online Archive is an existing feature, we decided to keep both the same.

AutoArchive is an older Outlook feature that allows automatic moving of old mails to a .pst file. This means that the messages are removed from the server and are harder to find through search. If the hard drive that contains the AutoArchive.pst becomes unusable, these messages are lost. Online Archive is an enterprise-grade replacement for AutoArchive.

AutoArchive can still be used if you don’t have an Online Archive, and if your IT department doesn’t disable the functionality. For more information about AutoArchive in Outlook 2016, see Archive older items manually in Outlook for Windows.

I'm an Office 365 Enterprise administrator. Can I disable the Archive feature using Group Policy?

Archive is widely available on Outlook for Windows, Outlook Mobile, Outlook on the web, and Outlook.com. The Archive feature can’t be disabled by using Group Policy.

Need additional help?

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i Message For PC Archives

Archive or mute Gmail messages

If you want to clean up your inbox without deleting your emails, you can archive or mute them. Your emails are moved to a label called "All Mail."

  • When you archive a message: The message will come back to your inbox when someone replies to it.
  • When you mute a message: Any replies stay out of your inbox. You can search for the conversation if you want to find it again.

Archive an email

  1. On your computer, go to Gmail.
  2. Point to the message.
  3. On the right, click Archive .

Tip: If keyboard shortcuts are turned on, you can also press e to archive an email you're looking at.

Find or move messages you archived

Messages you archived aren't deleted, and you can find them any time.

Open All Mail

The All Mail label is added to every message. If a message has been archived, you can find it by opening the All Mail label.

  1. On your computer, go to Gmail.
  2. On the left, scroll to the bottom, then click MoreAll Mail.

Move archived messages back to your inbox

  1. On your computer, go to Gmail.
  2. Find the archived message.
  3. Next to the message, check the box.
  4. At the top, click Move to Inbox .

Mute or ignore messages

  1. On your computer, go to Gmail.
  2. Open or select the conversation.
  3. At the top, click MoreMute.

Tip: To mute more quickly, learn how to turn on keyboard shortcuts.

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